Artificial intelligence is transforming how organisations use SharePoint by turning it from a traditional content repository into an intelligent, proactive knowledge platform. Modern SharePoint integrates AI capabilities such as Microsoft Copilot, semantic search, and automated content understanding to help employees find information faster and with far greater accuracy. Instead of relying solely on manual tagging or folder structures, AI can interpret documents, extract meaning, and surface relevant insights based on natural‑language queries.
SharePoint Premium (formerly known as Microsoft Syntex) is an AI-powered content management and governance add-on for SharePoint Online. It is designed to automate document processing, improve governance, and enhance collaboration.
It offers advanced features like
- Document classification
- AI-driven content extraction
- eSignature services
- Tighter security controls for high-value content.
AI powered actions make libraries more user friendly, powerful and intelligent
AI File actions enable users to:
- Summarize Content
- Generate FAQ
- Compare Files
- Ask Questions
- Create Audio Overview
- Analyse Image
- Analyse Files
- Explain Image
- Extract Text
AI File actions available in One Drive and SharePoint
Summarize
Create FAQ
Create an Audio Overview
Compare Files
Compare Images
Extract Text
Taxonomy Tagging
- Automatically extract key phrases based on the contents of documents, match them with terms in your term store, and add the terms to managed metadata columns in the library
- Used AI to automatically apply terms from organizations term store
Auto fill Columns
- Is a feature that uses AI to automatically extract, summarize or generate metadata from files in document library
- Automatically extracts data like names, dates etc from PDF, Word, Excel, PowerPoint files
- Automatically fills the column with results from Prompt
SharePoint Agent
- Every SharePoint site comes with built in ready made or Knowledge agent
- Also known as “Knowledge Agent” or “ready made agent” or “default agent”
- Automatically scoped to specific site content
- Can’t directly modify or share default knowledge agent
- No setup required
- Allow visitors to ask questions, summarize files, analyze documents
For businesses, this shift dramatically improves productivity. AI in SharePoint can automatically classify documents, detect sensitive information, summarise long files, and generate metadata—reducing the time teams spend on administrative tasks. Employees can ask Copilot to draft content, analyse lists, or create pages directly within SharePoint, enabling faster decision‑making and more consistent outputs. These capabilities also help organisations maintain compliance by identifying risks and enforcing governance policies without manual intervention.
Beyond efficiency, AI enhances collaboration and knowledge sharing across the organisation. SharePoint can intelligently recommend related content, highlight expertise within the company, and connect people to the information they need at the right moment. This creates a more informed workforce and ensures that valuable knowledge is not lost in silos. As businesses continue to adopt AI‑driven SharePoint experiences, they gain a competitive advantage through smarter workflows, improved employee experience, and stronger organisational intelligence.
